When joining, you will receive all bylaws in detail)
Mothers’ Club of Amador County (MCAC) bylaws state that the MCAC will create a friendly environment of support, education, and socialization for mothers of young children and their families.
Provide a meeting place where mothers and families can meet and share resources.
Have FUN!
Definition: We are a member-led club focusing on mothers of children from birth through age five. Fathers, other family members, expectant mothers and primary caregivers are also welcome. We believe that children benefit from the club activities through age five, after which school involvement redefines needs and commitments.
The Mother’s Club of Amador County adheres to a strict policy of nondiscrimination in all areas of membership and club business. Discrimination is prohibited against any individual because of age, race, creed, color, and or, sexual orientation, or other legally protected conditions or class.
The club’s intent is to provide a cohesive, supportive environment to address the issues and concerns of parents and children. Political, partisan, and sectarian issues are more often divisive in nature, so the club will not formulate a club-wide opinion in such matters.
Membership:
A. Members must reside in Amador County. This is to insure convenient access and regular participation in club activities.
B. Member involvement is the key to the club’s success. Involvement in all phases of the club is not expected.
C. Members must sign the membership application and return it to the Membership Coordinator before a membership is activated. This is to ensure understanding and cooperation in the principles of the club.
Membership Solicitation:
A. Members cannot be directly or individually solicited for goods or services from other members without board consent. Information or sign-up sheets may be left at the General Meeting so that any member may initiate contact if there is interest in the goods or services offered. Ads in our newsletter are also available at a discounted rate to members to offer their own goods and services to the general membership and their families.
B. Members are not Permitted to use the “Mothers’ Club of Amador County” name or logo as an endorsement of their goods or services.
C. Email is not to be used for solicitation. Board members can decide if something is inappropriate and take action.
Dues: The club is not collecting dues at this time, but could change if the Board Members see the need. MCAC is currently funded by First 5 of Amador.
To become a member the a membership form must be filled out and return the MCAC membership coordinator to receive full club benefits.
Board Duties
Duties of all Board Members:
- All board members attend the monthly Member Meetings(or as many as can) and notify the Director if they are unable to attend. (NOTE: Meetings are fun pot luck dinners!) Daycare usually provided.
- Report any updates about their position at Meetings.
- Eligible to vote at member Meetings.
- Delegate and supervise any responsibilities associated with their position (as listed below).
- The term of each office is 1-2 years, commencing on June 1.
Director(s) Responsibilities:
- Eligibility: Must be a member for 1 year
- Selects location for Member Meeting and Guest Speaker (if applicable) and ensures reservations, seating arrangements, fees.
- Sets agenda for Member Meetings.
- Presides over Member Meetings and Guest Speaker.
- Ensures Board Members are performing their duties as outlined.
- Ensures MCAC follow these bylaws and works to meet any goals set forth by MCAC.
- Mediates any problems within MCAC.
- Acts as the second signatory for the bank account.
- Sets guidelines for current phone tree list or email correspondence.
Secretary Responsibilities:
- Takes attendance and minutes at all Member Meetings, print and archives minutes, and email minutes to club.
- Prepare any correspondence for the Club as requested (i.e. Thank you letters for donations).
Treasurer/Grant Writer:
- Keep track of what is going out by creating and maintain written record of spending.
- Keep an estimated budget for each year (which the board will help determine).
- Report the balance at each meeting and tell what money was spent the month before and on what so we can stay within our budget
- Applies for grants, handles all correspondence with First 5 and other sources.
Membership Coordinator:
- Eligibility: Must have been an active member for a year.
- Serves as a contact for potential new members
- Greets, orients, and introduces first time members at Member Meetings.
- Maintains information for New Member Folders and provides to new members.
- Computer input: maintains current member database and binders of past members.
- Provides a roster and updated addendum periodically.
Social Coordinator:
- Plans all MCAC social events (mom’s night out, couples outings, etc.).
- Designates time and location for each event.
- Publishes details of upcoming social events and reviews of past events in the Gazette.
- Works with Treasurer to plan budget for social events.
Webmaster:
- Manages the website and posts content.
NOTE: Board job descriptions can be changed as needed at the discretion of the Board without taking a vote from all members.
In accordance with the Bylaws, if no one volunteers for a position, the Board may ask for volunteers at the May Meeting for members to submit nominations. The Director will approach the top three nominations.
